By Cary Grant 
Does your workplace intranet feel more like a frustration factory than a productivity hub? Whether you’re struggling with outdated tools, poor user experience, or a platform that can’t keep up with your team’s needs, it might be time to rethink your setup. But how do you know for sure? Here are 10 clear signs that you need to partner with a quality intranet company that understands what a modern business really needs.
1. Your intranet is stuck in the past
Take a look at your current intranet—does it feel like something from the early 2000s? Clunky navigation, slow loading times, and outdated features are not just an annoyance; they actively hold your team back. Modern intranets are sleek, fast, and designed to integrate with the tools your team already uses. If your system looks and works like it belongs in a tech museum, you’re overdue for an upgrade.
2. Your employees avoid using it
An intranet is meant to make life easier, but if your employees avoid it like the plague, that’s a huge red flag. Poor user experience, irrelevant content, or overly complicated systems can all lead to low adoption rates. A quality intranet company will design a platform that’s intuitive, user-friendly, and actually enjoyable to use—no more excuses from your team.
3. Information is impossible to find
Have you ever wasted half an hour hunting for a simple document? If your intranet lacks a powerful search function or logical organisation, you’re losing valuable time and productivity. A well-designed intranet puts the right information at your fingertips, whether it’s a policy document, team update, or shared file.
4. It doesn’t support remote or hybrid work
In today’s working environment, flexibility is non-negotiable. If your intranet doesn’t let employees easily collaborate from anywhere, it’s failing your business. A quality intranet company will ensure your system is mobile-friendly, cloud-based, and equipped with tools for seamless remote work.
5. Your intranet is a communication black hole
Effective communication is the backbone of any organisation. If announcements go unnoticed, team discussions get buried, or people miss important updates, your intranet isn’t doing its job. Modern intranets come with smart communication features, like targeted announcements, instant messaging, and integrated collaboration tools.
6. No integration with other tools
Does your intranet play nicely with your other systems, or does it create more work by existing in a silo? If your intranet doesn’t integrate with tools like email, project management platforms, or cloud storage, you’re missing out on major efficiency boosts. A good intranet company will build a platform that connects with your existing workflows rather than disrupting them.
7. Your intranet looks terrible on mobile devices
Let’s face it, not everyone works at a desk. Whether it’s field workers, remote staff, or employees on the go, a mobile-friendly intranet is crucial. If your platform falls apart on a smartphone or tablet, it’s time to find an intranet provider who prioritises responsive design.
8. Security is an afterthought
Intranets hold sensitive company information, so strong security isn’t optional. If your current system lacks robust protection measures, like encryption and role-based access, you’re putting your data at risk. A reputable intranet company will ensure your platform meets the highest security standards.
9. You’re stuck with a one-size-fits-all solution
No two businesses are alike, and your intranet should reflect your specific needs. If your current platform feels generic and doesn’t address the unique challenges of your organisation, you’re not getting the most out of it. A quality intranet provider will tailor the system to your goals, whether it’s improving communication, streamlining workflows, or boosting engagement.
10. There’s no support or updates
An intranet isn’t a set-it-and-forget-it tool. If your provider doesn’t offer regular updates, ongoing support, or help when something goes wrong, you’re left to fend for yourself. A reliable intranet company will provide consistent updates to keep your platform running smoothly, along with expert support whenever you need it.
What to Look for in a Quality Intranet Company
So, if you’ve realised your intranet is falling short, what should you look for in a company to help turn things around? First, they should have a proven track record of delivering intranets that work for businesses like yours. Customisation options are another must—your platform should feel like it was designed specifically for your team. Also, prioritise companies that offer strong security, mobile optimisation, and seamless integrations. Don’t forget about ongoing support and updates; a good intranet partner won’t disappear once the system is live.
Why Making the Switch Is Worth It
Upgrading your intranet isn’t just about fixing frustrations—it’s about unlocking your team’s full potential. With a well-designed system, you’ll see improved communication, faster workflows, and higher employee engagement. Plus, you’ll save time and money by eliminating inefficiencies and giving your team the tools they need to succeed.
Time for a Change?
If you’re ticking off several of the signs on this list, it’s clear your current intranet isn’t cutting it. By partnering with a quality intranet company, you’ll create a platform that empowers your team and supports your business goals. It’s not just about having an intranet; it’s about having the right intranet.